Senior Talent Acquisition Coordinator (Northfield, IL)

Medline Industries, LP • Northfield, IL

2d • $25 - $36 • Hybrid

About The Position

The Senior Talent Acquisition Coordinator provides recruitment services and support by owning interview scheduling strategy and execution for high-touch, high-visibility hiring processes. This individual is accountable for the timely, organized, and accurate management of complex interview schedules, exercising judgment to prioritize business needs, mitigate risk, and ensure interviews are executed as planned for executive, finalist, and priority candidates. Job Description This is a hybrid role based out of our corporate headquarters in Northfield, IL.

Requirements

• High school diploma or equivalent
• At least 3 years of experience in talent acquisition coordination, interview operations, candidate experience, or related roles
• Strong communication skills with candidates, recruiters, interviewers, and senior leadership
• Demonstrated ability to manage complex scheduling and logistics across multiple stakeholders
• Ability to prioritize workload and manage competing priorities in a fast-paced environment
• Strong attention to detail with the ability to anticipate issues and resolve them proactively
• Ability to build and maintain effective working relationships across teams
• Comfort working within applicant tracking systems and interview scheduling tools
• Advanced proficiency in MS Office Suite, especially Word, Excel, PowerPoint, and Outlook

Nice To Haves

• Bachelor’s degree in a business-related field preferred
• Experience supporting high-visibility, executive, or onsite interview processes preferred

Responsibilities

• Serve as the primary point of contact for candidates during high-visibility interview stages, ensuring clear, timely, and professional communication.
• Own end-to-end coordination and execution of high-touch interviews, including on-site, final-round, executive, and priority interviews.
• Manage complex scheduling scenarios involving senior leaders, multi-panel interviews, and time-sensitive hiring needs.
• Coordinate interviewer readiness by confirming participation, sharing interview materials, agendas, and expectations.
• Partner with the recruiters and other recruitment coordinators to:
• Ensure interview plans are executed as designed and aligned with hiring strategy and business priorities.
• Proactively identify and resolve scheduling or experience challenges to ensure a smooth candidate and interviewer experience.
• Collaborate to transition ownership between standard and high-touch interview processes.
• Drive timely interview feedback collection and follow-up to support efficient hiring decisions.
• Identify opportunities to improve interview workflows, candidate communications, templates, and overall interview experience.
• Escalate risks, delays, or experience concerns appropriately to minimize impact to hiring timelines and candidate perception.
• Additional project-based work as needed.

Benefits

• Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
• Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average.
• For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED