Service Procurement Coordinator

Modula Inc. • Franklin, OH

2d

About The Position

The Administrative Assistant – Service is responsible for managing the full lifecycle of Purchase Orders (POs) related to Service operations. This role is a key interface between Service, Finance, Vendors, Dealers, and external service providers, ensuring accuracy, financial control, and timely closure of all Service-related POs. The position also supports Accounts Payable (AP), Accounts Receivable (AR), and basic reporting and analytics.

Requirements

• Minimum 2 years of experience in administrative, purchasing, or financial support roles.
• Experience with SAP or similar ERP systems preferred.
• Strong Excel and organizational skills with high attention to detail.
• Ability to manage multiple priorities and work cross-functionally.
• Professional communication and follow-up skills.
• High school diploma required
• Adaptable to changes in the work environment, managing competing demands, dealing with frequent change, delays or unexpected events.
• Must be able to pass background check and drug screening.

Responsibilities

• Manage the complete PO lifecycle including creation, revisions, follow-up, closure, and reconciliation.
• Ensure POs are accurate, properly documented, and aligned with approved scope and budgets.
• Maintain high data accuracy within SAP and related systems.
• Create and manage POs for Vendors, Dealers, subcontractors, and external service providers.
• Follow up on execution status and completion of work.
• Revise POs based on scope or cost changes.
• Own PO closure by confirming completion of goods and/or services and validating financial alignment.
• Create, revise, and manage Warranty-related POs.
• Ensure warranty activities and costs are properly tracked and documented.
• Support warranty reporting and financial visibility.
• Work closely with Finance on AP activities by validating invoices against POs and supporting discrepancy resolution.
• Support AR by ensuring correct service and cost information is provided for customer invoicing.
• Assist with month-end activities related to open POs, accruals, and liabilities.
• Prepare and maintain reports on open, closed, and aging POs.
• Support visibility on spending, warranty costs, and external service expenses
• Performs other duties as needed/assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED