Sr. Accounts Payable Specialist

Joseph J. Albanese•Santa Clara, CA

12d•$33 - $38•Onsite

About The Position

Joseph J. Albanese, Inc. is seeking a Senior Accounts Payable (AP) Specialist who plays a critical role in managing the day-to-day operations of the accounts payable function within the finance department. Reporting to the Accounts Payable Supervisor, the position is responsible for overseeing invoice processing, vendor relations, payment execution, and ensuring compliance with company policies and accounting regulations. Voted “Best Places to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

Requirements

Bachelor’s degree in Accounting, Finance, or related field (preferred).
7+ years of experience in accounts payable, preferably within the construction or concrete industry.
Strong understanding of accounting principles and accounts payable procedures.
Proficiency in accounting software (e.g., SAP, QuickBooks, or similar) and Microsoft Office Suite; Viewpoint Software experience is a plus.
Excellent analytical, organizational, and problem-solving skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong communication and interpersonal skills.
High level of integrity and attention to detail.

Nice To Haves

Viewpoint Software experience is a plus.

Responsibilities

Manage full-cycle accounts payable processes, including reviewing, coding, and entering invoices for concrete materials, supplies, and services.
Review, verify, and process high-volume invoices for accuracy, resolve discrepancies, and ensure proper approvals are obtained in accordance with company policies.
Schedule and process vendor payments via check, ACH, and wire transfer, ensuring timely payments to maintain strong vendor relationships.
Reconcile accounts payable transactions and prepare monthly reports for management review.
Maintain accurate records of vendor contracts, purchase orders, and payment histories.
Monitor and manage ageing reports, proactively addressing outstanding invoices and payment issues.
Communicate effectively with vendors, project managers, and other departments to resolve payment inquiries and issues.
Implement and maintain best practices for internal controls and compliance with company policies and regulatory requirements.
Maintain accurate records of all AP transactions and assist with month-end and year-end closing processes.
Mentor and support AP staff, providing training and guidance as needed, fostering a collaborative and efficient work environment.