Tenant Coordinator

Hudson Pacific Properties • Los Angeles, CA

9d • Onsite

About The Position

Our story is simple: we’re a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Coleman’s vision when he founded the company in 2006. He began building a seasoned team, purchased two Hollywood studio lots, and dramatically expanded our California office footprint by taking the company public in 2010.
Today, from our Los Angeles headquarters, to Silicon Valley, to San Francisco, to Seattle, to Vancouver and beyond, we own, transform, build and operate marquee office and studio properties. Fortune 500, premier growth companies and groundbreaking start-ups, with an emphasis on those in the media and tech industries, call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to be—just like our tenants and clients. We work closely with them to find and create the perfect environment, and to provide the services that enable their employees to thrive.
We build, we create value and we’re always looking towards what’s next.
We are seeking a Tenant Coordinator to serve as a key point of contact for tenants, vendors, and visitors, and manage many aspects of day-to-day office operations. From responding to tenant requests to handling building access, this role requires a customer-focused team player who can keep many important details organized in a fast-paced, dynamic environment.

Requirements

• Interest or experience in real estate.
• 2+ years of administrative experience in a corporate environment.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills.
• Ability to multitask with a customer-focused approach.
• Availability to work onsite Monday-Friday 8:30am-5:30pm.

Nice To Haves

• Bachelor’s Degree preferred.

Responsibilities

• Provide customer service and hospitality to tenants, vendors, and visitors, including coordinating building access.
• Build rapport and relationships with tenants, including greeting them as they arrive and promptly responding to tenant requests.
• Keep information accurate for buildings, leases, contacts, and emergency procedures.
• Prepare and distribute tenant memos and welcome packages.
• Process invoices and purchase orders in Yardi system, including tracking, coding, and comparing them with the budget.
• Track and upload Certificates of Insurance, including requesting them and following up on any issues with the tenant or vendor non-compliance.
• Manage Angus work orders for correct assignment and prompt completion to meet company metrics, and coordinate with building operations to resolve tenant requests efficiently.
• Handle key aspects of office operations, including administering the signage program, ordering office supplies, and processing mail and tenant billings.
• Miscellaneous projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level