Training Center Administrator & Grant Coordinator

Fred F. Collis & Sons•Village of New York Mills, NY

13d

About The Position

We are seeking a highly organized, detail-oriented Training Center Administrator to oversee the daily administrative and operational functions of our newly established training facility. This role will also be responsible for researching, preparing, and managing grant applications to secure workforce development and training funding. The ideal candidate is proactive, resourceful, and capable of managing multiple responsibilities — from facility coordination and student support to strategic funding initiatives.

Requirements

Facility Administration & Operations
Grant Writing & Funding Development
Reporting & Performance Tracking

Responsibilities

Oversee day-to-day administrative operations of the training facility
Manage class schedules, room bookings, and instructor coordination
Maintain student enrollment records and attendance tracking
Serve as primary point of contact for students, instructors, vendors, and partners
Coordinate onboarding and orientation for new students
Maintain compliance documentation for licensing and accreditation requirements
Manage office supplies, equipment inventory, and vendor relationships
Support event coordination (training sessions, certifications, workforce events, etc.)
Develop and maintain operational policies and procedures
Research and identify federal, state, and local workforce development grant opportunities
Prepare, write, and submit grant proposals and supporting documentation
Develop budgets and narratives aligned with funding requirements
Track grant deadlines, reporting requirements, and compliance obligations
Manage post-award reporting and documentation
Build relationships with workforce agencies, community partners, and funding organizations
Collaborate with leadership to align funding strategy with training programs
Track program outcomes, certifications, and workforce placement metrics
Prepare reports for leadership and funding agencies
Maintain accurate financial and enrollment data for audit readiness
Monitor program effectiveness and recommend improvements