Transaction Coordinator

Walker & Dunlop•Charlotte, NC

13d•Onsite

About The Position

This position is responsible for the administration and coordination of WDIS Multifamily listings and performing other administrative-type duties as needed.

Requirements

Bachelor’s degree (preferably in Marketing, English or Journalism), or equivalent work experience required
1+ years of administrative experience required
Excellent attention to detail, judgment, flexibility and dependability
Strong business sense and ability to prioritize work as well as to find solutions to various problems while prioritizing and managing deadlines
Interest in or experience with Real Estate
Demonstrated learning orientation
Ability to take initiative and work independently
High level of interpersonal skills and maturity to handle sensitive and confidential information Position continually requires poise, tact, diplomacy and initiative
Ability to work as a part of a team, while providing a strong individual contribution
Proficiency in Microsoft Office applications including Word, Excel, Outlook and PowerPoint
Familiarity with contact management systems (e.g., Outlook, Salesforce, and SharePoint)
Ability to show ownership of your work, take on challenges and acknowledge growth opportunities, and demonstrate patience when learning new processes
Courtesy, respect, and thoughtfulness in teaming with colleagues and other stakeholders

Nice To Haves

Experience supporting executives in a corporate environment preferred

Responsibilities

Constant communication with Manager, Clients and Brokers
Provide support to Brokers to include: Set up files Schedule property tours Assist with due diligence, monitor offers, track critical dates on all deals
Maintain and distribute marketing logs Every aspect from engagement through closing
Maintain property reports and records
Manage the updated for multifamily website; administer “deal room”/due diligence sites
Launch all e-blasts for properties going into the market
Manage internal reporting systems
Preparing and coordination of detailed market material of multifamily properties to include: Assist in production of marketing materials and flyers Review and edit marketing materials Organize logistics related to property branding including scheduling photographer, printers and other third-party vendors Communication with both internal and external customers Offering Memorandum, Due Diligence coordination
Manage the Managing Director and Senior Vice President’s calendars and expenses, develops and maintains their filing system and provides general office support to include: phone coverage, word processing and proof reading. Help organize complex business activities such as meetings, conferences, calls, departmental events, property tours, dinners and broker events Process out-going mail, vendor invoices, and order various closing gifts/client gifts
Database management to include: entering new contacts, new properties/listings in Salesforce, following up on bad addresses and RCM bounce backs (emails sent through RCM) Maintain call lists in Salesforce and create reports, Manage Real Capital Markets. This includes setting up the asset, creating the teaser, as well as creating the list of users to receive the teaser, manage approvals and update VDR documents as they become available Coordinate RCM and Press Releases with Marketing, Quarterbacks, and graphics team
Perform other duties as assigned
Attendance is generally required from 8:30 am – 5:30 pm local time, Monday through Friday

Benefits

The opportunity to join one of Fortune Magazine’s Great Places to Work winners from 2015-2023
Comprehensive benefit options that have earned Walker & Dunlop the silver level of the 2022 Cigna Healthy Workforce Designation™
Up to 83% subsidized medical payroll deductions
Competitive dental and vision benefits
401(k) + match
Pre-tax transit and commuting benefits
A robust health and wellness program – earn cash rewards and gain access to resources that promote health, engagement, and balance
Paid maternity and parental leave, as well as other family paid leave programs
Company-paid life, short and long-term disability insurance
Health Savings Account and Healthcare and Dependent Care Flexible Spending
Career development opportunities
Empowerment and encouragement to give back – volunteer hours and donation matching