Transaction Coordinator

Steel City Realty LLC•Easton, PA

About The Position

Steel City Realty is seeking a detail-oriented Transaction Coordinator (TC) to manage real estate transactions from contract to close. This role is a core operational position responsible for ensuring compliance, timelines, and communication across multiple concurrent transactions. The Transaction Coordinator supports agents and the Broker of Record by owning the administrative and compliance workflow, allowing agents to focus on production while reducing risk and errors.

Requirements

3+ years of real estate transaction coordination or comparable experience
Strong understanding of residential purchase and listing transactions
Demonstrated ability to multitask, prioritize and manage documentation
Excellent written and verbal communication skills
Excellent organizational and time management skills.
Microsoft Office or Google Workspace experience required
Ability to manage high transaction volume calmly and accurately

Nice To Haves

Pennsylvania real estate license (active or inactive)
Experience working with broker-employed TC models
Familiarity with compliance audits and brokerage supervision standards
Notary License a plus

Responsibilities

Manage residential real estate transactions from ratified contract through settlement
Open and maintain complete transaction files in brokerage systems
Track critical deadlines (inspection, financing, appraisal, settlement)
Coordinate with agents, clients, lenders, title companies, and attorneys
Prepare and distribute required disclosures and addenda
Ensure files are complete, accurate, and compliant prior to closing
Enforce brokerage file standards and submission timelines
Review contracts for completeness and required signatures
Flag issues or risks to the Broker of Record promptly
Maintain compliance with: Pennsylvania Real Estate Licensing and Registration Act (RELRA) PA State Real Estate Commission regulations MLS rules Brokerage policies and procedures
Serve as the primary point of contact for transaction-related questions
Support new and experienced agents with transaction processes
Work closely with mentors and brokerage leadership during agent onboarding
Liaise between the seller, buyer, escrow, agents and various third parties
Maintain complete files and contact information for all parties involved
Other administrative duties as assigned by the Real Estate Agents
Manage approximately 25-30 active transaction sides per month
Maintain high file quality with minimal post-closing corrections
Meet internal turnaround and response time standards