Transaction Coordinator

Marcus & Millichap•San Diego, CA

6d•$22 - $25

About The Position

Founded in 1971, Marcus & Millichap (NYSE: MMI) is a leading commercial real estate brokerage firm focusing exclusively on investment sales, financing, research, and advisory services, with nearly 1,700 investment sales and financing professionals in 80+ offices throughout the United States and Canada. Our mission is to help our clients create and preserve wealth by providing the best real estate investment sales, financing, research, and advisory services available. Marcus & Millichap closes more transactions than any other real estate investment brokerage firm in the nation. In 2024, the firm closed 7,836 transactions with a sales volume of approximately $49 billion. The Transaction Coordinator supports the accurate and timely processing of real estate transaction documentation. This role is responsible for maintaining transaction records, coordinating with internal teams, and ensuring smooth documentation workflows.

Requirements

High school diploma required; an associate degree is preferred and considered a plus.
Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
Proficient in Microsoft Office Suite, Excel & InDesign.
Strong attention to detail and organizational skills.
Effective written and verbal communication skills.
Ability to manage multiple tasks under tight deadlines.
Ability to maintain confidentiality and handle sensitive information
Familiarity with real estate closing documents is a plus.

Responsibilities

Pre-Listing Request Due Diligence from Client
Abstract Due Diligence Material & Label Properly into Client Folder
Abstract Lease & Provide to Marketing Team to Create Marketing Material
Create Listing Agreement + State Legal Documents
Listing Onboard Listing to MNET, Crexi, Costar, Personal Website
Create Marketing Piece for LinkedIn & Email Database
Order Title
Confirm whether Lease has a ROFR, ROFO and Process
Coordinate Process of Opening Escrow
Escrow Timelines
Contact Sheets
Coordinate Third Party Orders (Phase 1, Survey, Zoning Report, Appraisal) & Coordinate Site Visits with Seller/Tenant
Order / Request Estoppel + SNDA
Follow Timelines to Make sure all parties are abiding by the contract
Coordinate Process of Closing Escrow
Submit Commission Demand Request / Update Insurance with Buyer + Lender Added as Additionally Insured
Troubleshoot / Overcome Objections
Process Tenant Notice Letter
Process Rent Coordination w/ Buyer (If we represent buyer)
Submit Closing Internally with Requested Documents
Create Closing Marketing Piece for LinkedIn & Email Database
Evaluation / Process Comps
Identify Closed Comps and Abstract Necessary Data
Identify On-Market Comps and Abstract Necessary Data