Virtual Legal Assistant

Equivity, Inc.•Tampa, FL

1d•Remote

About The Position

Equivity is seeking a reliable and detail-oriented Legal Executive Assistant (LEA) to support attorneys and paralegals with high-level administrative and operational tasks. This role is ideal for someone who enjoys being the organizational backbone of a legal practice, thrives in a remote environment, and values building long-term working relationships with attorneys and clients. This is a part-time position with the opportunity to transition to full-time as client needs and workload grow.

Requirements

Bachelor’s degree
At least 1 year of experience in a legal administrative, legal assistant, or litigation support role.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Comfortable managing multiple tasks and shifting priorities in a remote environment.
Proficient with Microsoft Office and common legal technology platforms.
Professional, proactive, and dependable.
Reliable home office setup with high-speed internet.

Nice To Haves

Familiarity with Clio, MyCase, or other popular legal CRMs.

Responsibilities

Provide administrative, logistical, and clerical support to attorneys and paralegals.
Serve as a point of contact for client communications, including calls, emails, and follow-ups.
Manage and triage email inboxes to ensure timely responses and proper routing.
Coordinate service of process, including arranging, confirming, and tracking service.
Handle calendaring and deadline entry at the direction of attorneys or paralegals.
Schedule meetings, hearings, depositions, mediations, and client consultations.
Arrange logistics for depositions, mediations, and hearings, including court reporters, videographers, Zoom links, conference rooms, and confirmations.
Assist with dictation by transcribing attorney notes or recorded instructions.
Maintain CRM systems and client files, including organizing, uploading, and updating records.
Prepare basic documents such as cover letters, transmittal letters, signature pages, envelopes, and labels.
Create case summaries from notes, transcripts, or documents.
Perform basic document formatting and cleanup (Word and Excel), including template preparation, spacing, grammar review, and signature coordination.
Order supplies and assist with general administrative errands for the practice.