Voter Registration Unit Supervisor - Recorders Office

Pima County•Tucson, AZ

16h•$24 - $34

About The Position

The Voter Registration Unit Supervisor supervises the operations and personnel assigned to the Pima County Recorder’s Office Voter Registration Unit and the Ballot Processing Center. Essential Functions: As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

Requirements

Three years of experience performing election functions with a county or other public agency AND one year of lead or supervisory experience. (Lead or Supervisory experience may be concurrent with prior experience performing election functions.) (Relevant experience and/or education from an accredited college or university may be substituted.)
OR: One year of experience as a Voter Registration Specialist or an Elections Technician II with Pima County.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
Current voter registration in Pima County, as required by Arizona State law, is required at time of appointment and must be maintained as a condition of employment.
In accordance with Arizona State law, employees must be able to obtain certification as a Certified Elections Officer from the Secretary of State.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.

Nice To Haves

Experience with/knowledge of prioritizing assignments, time management, and allocating resources in a rapidly changing environment.
Experience with/knowledge of composing and editing written materials for official use.
Experience with/knowledge of providing elevated customer service support, including handling customer complaints, and working directly with the public.
Experience with organizing, supervising, and/or leading and training.
Experience with/knowledge of voter registration-related programs.
Experience with Microsoft Office Suite including Teams, Word, and Excel.

Responsibilities

Plans, organizes, assigns, supervises, reviews, and evaluates the work of voter registration staff responsible for processing registrations, ballot requests, early ballots, and maintaining the voter roll
Supervises the early ballot-processing center and ensures timely, transparent processing of mailed ballots by managing staffing levels, process flow, and task assignments
Trains and monitors permanent and temporary staff on ballot processing, signature verification, applicable election laws, and official election responsibilities
Evaluates staff performance, completes performance appraisals, recommends personnel actions, and initiates disciplinary procedures as needed
Supervises the receipt, accounting, and processing of early ballots, including ballot inventory control, storage, delivery, and tracking
Coordinates the transportation and delivery of supplies, technology, and equipment to early voting and ballot replacement sites
Develops, recommends, and implements operational improvements and work process enhancements within the voter registration unit
Maintains security and confidentiality of sensitive voter information and ensures compliance with election laws, especially Titles 16 and 19
Provides technical problem-solving support to voters and resolves escalated registration and early voting issues
Supervises geo-coding activities, including address validation and adjusting voter boundaries to reflect new annexations or taxing district changes
Coordinates election support activities with local jurisdictions, including petition verifications and special election processes
Researches and interprets election laws and proposed legislation, prepares impact reports, and ensures procedures align with statutory requirements.