Accounts Payable Specialist

SINGLETON SCHREIBER LLP•San Diego, CA

10d•$27 - $30•Hybrid

About The Position

Singleton Schreiber, LLP, is looking for an Accounts Payable Specialist to join our San Diego team. This person will be responsible for supporting core accounting functions with a focus on invoice allocation, and payment accuracy in the accounts payable and credit card management systems. This role requires strong attention to detail, analytical skills, and a solid understanding of accounts payable processes. This is a hybrid position based in San Diego.

Requirements

Strong organizational skills and the ability to accurately track and record cash flow.
Experience maintaining financial databases and identifying and resolving issues in a timely and flexible manner.
2+ years of accounts payable or general accounting experience.
Proficiency with Microsoft Office (Excel, Word, and Outlook) and QuickBooks.
Ability to effectively manage multiple tasks simultaneously.
Excellent attention to detail, organization, and follow-through.
Strong communication skills and a customer-service mindset.
Ability to handle sensitive financial information with discretion.
Ability to work independently and meet deadlines in a high-volume environment.

Nice To Haves

Degree in Finance, Economics, Business, or Accounting (preferred).

Responsibilities

Code invoices, check requests, and expense reports with the correct GL codes in accordance with firm policies and accounting procedures.
Prepare and process weekly check runs and/or electronic payments.
Enter, update, and maintain vendor and invoice information in the accounting system.
Maintain organized electronic records of invoices, payments, and supporting documentation in the firm’s digital filing system.
Ensure all invoices are processed and paid accurately and on schedule while following departmental procedures.
Monitor and manage the Accounting inbox; route invoices for proper approval and follow up as needed.
Review and break out large allocation invoices, ensuring expenses are accurately distributed across appropriate accounts, departments, or matters.
Assist with month-end and quarter-end accounting activities related to invoice allocations and credit card transactions.
Serve as a point of contact for internal staff and external vendors to resolve payment questions and account discrepancies.
Perform other accounting duties as assigned to support team operations.

Benefits

100% employer-paid health, dental, and vision insurance for employees and dependents
$50,000 in life insurance provided at no cost
401(k) plan with 6% dollar-for-dollar employer match after probationary period
Generous paid parental leave for birth, adoption, or fostering
Dependent care reimbursement up to $3,500/month
Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
Monthly commuter reimbursement up to $100 for public transportation
Home office reimbursement: $150 for a desk, $150 for a chair (one-time)
$25 work-from-home allowance each pay period for hybrid and remote staff
Up to $5,250/year in tuition reimbursement for professional development
State bar and approved professional association dues covered
$30 Grubhub lunch credit every first Friday of the month
Community engagement support: matching donations to 501(c)(3) nonprofits and encouragement of volunteer time