Accounts Payable Specialist

BGIS • Hudson, FL

13d • $42,000 - $58,000 • Onsite

About The Position

As an Accounts Payable Specialist in our ITS HVAC business unit, you’ll provide essential financial, administrative, and clerical support to ensure timely and accurate payments for goods and services. Reporting to the Controller, you’ll handle inventory reconciliation, purchase order management, and discrepancy resolution while embodying BGIS values in all client and team interactions.

Requirements

• Associate degree in relevant area of study or equivalent work experience.
• Minimum 2 years accounts payable experience with inventory systems in a structured purchasing environment.
• Current valid driver’s license and ability to provide personal transportation for meetings and job visits away from the office with reimbursement.
• Ability and willingness to travel as needed.
• Strong math skills and ability to reconcile.
• Knowledge of accounts payables and general accounting principles.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• Ability to read, analyze, and interpret financial reports and legal documents.
• Analytical, problem-solving, and decision-making skills to provide creative solutions to real-time challenges.
• Math competency to calculate, post, and manage accounting figures and financial records.
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent data entry skills.
• Demonstrate verbal, listening, and written communication skills by responding to common inquiries or complaints from clients along with collaborating with other team members.
• Presentation skills to provide information to top management.
• Effective organizational, stress, and time management skills; ability to manage multiple projects at one time in an efficient manner.
• Demonstrate a sense of urgency and ability to meet deadlines in a fast-paced environment.
• Ability to work independently or as a team member with a diverse group of people.
• Proficiency in Microsoft Office (Word, Excel, Outlook), accounting systems (QuickBooks, Oracle), and the Internet.

Responsibilities

• Complete warehouse inventory maintenance and reconciliation on a daily, monthly, and annual basis.
• Research and reconcile daily inventory variances.
• Monitor and maintain inventory location, shortages, and excess.
• Perform cycle counting and physical inventory counts.
• Receive daily vendor purchase orders and internal stock transfers to ensure inventory is available.
• Review and resolve any purchase order discrepancies.
• Assign correct team member to each purchase order and receive labor purchase order once installation, repair, or service is complete.
• Report defects and damages to claim department for inventory replacement.
• Participate in material return process.
• Interface with other team members to solve matrix organizational problems.
• Complete month-end closing tasks.
• Contribute to the completion of other key initiatives as assigned.

Benefits

• Competitive Salary: ($20.20 to $28 Per Hr. or $42K - $58K base off a 40-hour week) commensurate with experience.
• Paid Time Off: 48 hours (increases to 168 hours with tenure) Generous accrual starting with tenure-based increases.
• Paid Holidays: 7 per year (New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day after Thanksgiving, and Christmas)
• 401(k) Match: 5% employer match Employer contributions to support your financial goals.
• Comprehensive Benefits: Health, life, and disability coverage.
• Corporate Perks: Exclusive discounts through trusted partners.
• Career Development: Access to training in accounting systems and professional growth opportunities.
• Relocation Potential: Explore advancement within our global network.
• Supportive Environment: Join a team that values precision, urgency, and work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree