Billing & Accounts Payable Coordinator

Hoffman & Hoffman Inc•Greensboro, NC

About The Position

The Billing & Accounts Payable Coordinator is responsible for managing the full billing cycle, processing vendor invoices, and supporting day‑to‑day financial operations. This role ensures accurate invoicing, timely payments, and strong financial recordkeeping. The ideal candidate is detail‑oriented, organized, and comfortable working in a fast‑paced environment with multiple deadlines.

Requirements

Experience in billing, accounts payable, or general accounting
Strong understanding of basic accounting principles
Proficiency with accounting software (e.g., QuickBooks, NetSuite, SAP, Sage)
Excellent attention to detail and accuracy
Strong communication and customer service skills
Ability to manage multiple priorities and meet deadlines
Intermediate Excel skills (pivot tables, VLOOKUPs, etc. are a plus)
High level of integrity and confidentiality
Strong problem‑solving skills
Ability to work independently and collaboratively
Organized and process‑driven
Comfortable working with numbers and financial data

Nice To Haves

Intermediate Excel skills (pivot tables, VLOOKUPs, etc. are a plus)

Responsibilities

Prepare and issue customer invoices accurately and on schedule
Review customer purchase orders, and service documentation to ensure correct billing
Process adjustments, credits, and refunds as needed
Investigate and resolve billing errors or discrepancies
Maintain billing records and support month‑end closing activities
Respond to customer inquiries regarding invoices and statements
Receive, review, and process vendor invoices for accuracy and proper coding
Communicate with vendors, and internal departments regarding billing inquiries
Match invoices to purchase orders and receipts
Assist with month‑end and year‑end closing tasks
Collaborate with internal departments to resolve billing or payment issues
Identify opportunities to improve billing and AP processes, and workflow efficiency