Contract Management Specialist

New York State Environmental Facilities Corporation • Albany, NY

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About The Position

The New York State Environmental Facilities Corporation (EFC), a public benefit corporation, aids local governments and other eligible applicants throughout New York State to undertake critical water quality infrastructure projects by providing access to low-cost financing, grants, and expert technical assistance.
EFC is committed to fostering an inclusive workplace that values respect, diversity, and the unique perspectives of all individuals. To support our employees, EFC provides an outstanding benefits package similar to that offered to New York State employees. Our total compensation package includes, but is not limited to, leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave); a comprehensive health insurance program including medical, prescription drug, dental, and vision plans; and membership in the NYS and Local Retirement System, which is a defined retirement plan.

Position Description

Under the direction of the Senior Manager of Procurement and Program Compliance, the Contract Management Specialist is responsible for various activities related to procurement, invoice audit and processing, budget tracking, report preparation, and Minority/Women Owned Business Enterprise (MWBE) and Service-Disabled Veteran Owned Business (SDVOB) utilization and reporting.

Requirements

• Bachelor’s degree in business administration or a related field, and two years of relevant experience or an associate degree and four years of experience, including experience with procurement and managing contracts is required. An equivalent combination of education and experience to successfully perform the duties of the position may be considered, as determined by the Corporation.
• Demonstrated initiative, sound professional judgement, and the ability to work with limited direction and supervision
• Excellent interpersonal skills with an ability to handle sensitive matters
• Strong written and verbal communication skills
• Ability to manage multiple projects, make decisions and find alternative solutions to problems
• Excellent organizational skills with a focus on detail
• Proficiency in Microsoft Office products (including Excel, Word, and Outlook) and the ability to learn contract management and financial systems

Nice To Haves

• Knowledge of NYS Procurement Guidelines.
• Experience in with a wide variety of procurement methodologies including RFPs, RFQs, OGS Centralized Contracts, and Single/Sole Source Contracts.

Responsibilities

• Manage complex procurements from solicitation development through contract award, ensuring compliance with EFC’s Procurement Guidelines, Public Authorities Law, and applicable NYS requirements.
• Develop and prepare procurement documents, including contracts, amendments, and purchase orders, while overseeing the approval and execution process.
• Serve as primary liaison with control agencies, vendors, and oversight entities regarding procurement documentation, MWBE and SDVOB compliance, insurance requirements, and reporting submissions.
• Assist in the development, revision, and implementation of procurement policies and internal procedures to enhance efficiency, transparency, and compliance.
• Provide technical guidance and training to program staff regarding procurement requirements, MWBE/SDVOB obligations, and contract administration procedures.
• Review and audit invoices for contractual and budgetary compliance; analyze trends and recommend improvements to strengthen internal controls and ensure prompt payment compliance.
• Maintain and administer the corporate contract management system, including budget tracking, reporting, and contract expiration monitoring.
• Analyze and report quarterly MWBE and SDVOB utilization data; advise management on strategies to improve participation and ensure compliance with NYS goals.

Benefits

• leave benefits (Paid Parental Leave, 13 holidays and paid vacation, sick, and personal leave)
• a comprehensive health insurance program including medical, prescription drug, dental, and vision plans
• membership in the NYS and Local Retirement System, which is a defined retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level