Dance Program Assistant (Temporary)

Montclair State University•Montclair, NJ

3d•$22 - $26

About The Position

PRINCIPAL DUTIES AND RESPONSIBILITIES: Serve as the primary point of contact for the Dance Program responding to inquiries from students, faculty, staff and external stakeholders, and serving as the dance office’s front desk greeter Handle office routine tasks including answering the phone and transferring calls, copying and scanning, sorting incoming correspondence Assist students and faculty as needed in the day-to-day maintenance of the program Supervise student assistants Monitor office and class supplies and coordinate with the Theatre and Dance Main Office on ordering new supplies Contact facilities and housekeeping as needed; submit and follow through on work orders Update & maintain rehearsal calendars and general dance events calendar Interact and communicate with other University departments as needed Manage twice-yearly student recruitment events (Dance Days), responsible for scheduling, registration, recruiting and training student volunteers, and preparing materials Trouble shoot copier/printer/scanner in the Dance office Performs other related duties as assigned Management retains the right to change or add job duties at anytime

Requirements

Bachelor’s degree from an accredited college or university
Minimum one (1) year of professional experience in an administrative role preferably at a higher education institution
Ability to work 7:45 am-1:15 pm when classes are in session
Excellent communication and customer service skills as well as organizational and interpersonal expertise
Strong time management and problem-solving skills and attention to detail
Proficiency in Microsoft Office (Excel, Word) and Zoom
Proficiency in Google (Gmail, Calendar, Drive, Docs, Sheets, Forms)
Ability to work well with people of varied backgrounds and talents

Nice To Haves

Professional experience in a higher education setting
Experience working in complex environments with multiple constituencies
Knowledge of Workday and Banner
Technological proficiency and ability to quickly learn new applications and software
Demonstrated understanding of excellent customer service

Responsibilities

Serve as the primary point of contact for the Dance Program responding to inquiries from students, faculty, staff and external stakeholders, and serving as the dance office’s front desk greeter
Handle office routine tasks including answering the phone and transferring calls, copying and scanning, sorting incoming correspondence
Assist students and faculty as needed in the day-to-day maintenance of the program
Supervise student assistants
Monitor office and class supplies and coordinate with the Theatre and Dance Main Office on ordering new supplies
Contact facilities and housekeeping as needed; submit and follow through on work orders
Update & maintain rehearsal calendars and general dance events calendar
Interact and communicate with other University departments as needed
Manage twice-yearly student recruitment events (Dance Days), responsible for scheduling, registration, recruiting and training student volunteers, and preparing materials
Trouble shoot copier/printer/scanner in the Dance office
Performs other related duties as assigned
Management retains the right to change or add job duties at anytime