Executive Assistant To CEO
About The Position
At Grubb Properties, we’re more than just a real estate investment and management firm — we’re a team driven by purpose, precision, and people. Our leadership team is dynamic, fast-paced, and deeply committed to excellence. We’re now seeking a highly skilled Executive Assistant to support our CEO — a pivotal role at the heart of our organization. This is not your typical EA role. You’ll serve as the strategic right hand to the CEO, managing complex schedules, high-level communications, and confidential matters with discretion and finesse. In this role, the Executive Assistant acts as a trusted operational partner to the CEO — helping translate priorities into action, anticipating needs, and ensuring communication and materials are organized and executed at the highest level. The ideal candidate thrives in close partnership with a fast-moving executive, exercises strong judgment, anticipates needs before they arise, and takes pride in keeping priorities, communication, and execution aligned across the organization. This is an in-office role that works closely with the CEO and leadership team on a daily basis.
Requirements
- Bachelor’s degree in English, Communications, or related field preferred
- 5+ years of experience supporting senior executives or leadership teams
- Exceptional written and verbal communication skills
- Mastery of Microsoft Outlook, Word, and Excel
- Experience coordinating complex travel and logistics
- High emotional intelligence, discretion, and professionalism
- Ability to thrive in a fast-paced, ever-changing environment
Nice To Haves
- Experience with Concur is a plus
- Experience working with high-net-worth individuals is a plus
Responsibilities
- Manage calendars, coordinate meetings, and handle national and international travel for the CEO — often with last-minute changes and high complexity
- Coordinate multiple travel schedules, prepare detailed itineraries, and manage and submit expense reports
- Prepare and submit executive expense reports and assist with financial statement coordination outside of GP LLC
- Provide personal assistant support to the CEO, including errands, event coordination, and family-related logistics
- Coordinate logistics and materials for board meetings, including scheduling, agendas, and administrative processes
- Assist with executive events, charitable initiatives, and confidential business and personal matters
- Ensure seamless execution of day-to-day administrative tasks and executive office operations
- Coordinate conference calls, quarterly meetings, and executive communications
- Manage shipping and courier logistics (e.g., FedEx) for executive materials
- Oversee seasonal communications such as holiday cards
- Assist with the preparation and distribution of executive publications and presentations
- Maintain accurate filing systems and contact databases
- Track continuing education and certifications for executives
- Handle all matters with the highest level of confidentiality and professionalism
Benefits
- Work directly with visionary leaders
- Be part of a collaborative, high-performance culture
- Opportunity to shape and grow a key role within the organization
Stand Out From the Crowd
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What This Job Offers
Job Type
Full-time
Career Level
Executive
