Executive Assistant to the Owners and COO

Grand Canyon Law Group•Phoenix, AZ

About The Position

Grand Canyon Law Group is seeking a highly capable, polished, proactive, and exceptionally organized Executive Assistant to support the firm’s Owners/CEOs and COO . This is a high-impact role for a professional who can protect executive time, create structure around competing priorities, drive follow-through, and operate as a trusted right hand across both business and personal logistics. This role is not a simple administrative support position. It is designed for someone who can bring order to complexity, anticipate needs before they become urgent, and create leverage for the firm’s top leadership. The Executive Assistant will own core executive support functions including strategic calendar management, inbox oversight, meeting preparation, reporting coordination, travel planning, call screening, project follow-up, and personal assistant support. The right person will understand how to balance discretion, urgency, professionalism, and operational excellence while supporting multiple high-performing executives in a fast-paced law firm environment. The Executive Assistant exists to protect the time of the Owners/CEOs and COO, increase their strategic capacity, reduce administrative drag, and ensure that critical priorities across the business and personal logistics do not get dropped. This role is responsible for turning chaos into order, managing competing priorities, driving accountability and follow-through, and serving as a trusted partner in both executive operations and day-to-day execution.

Requirements

5+ years of experience supporting senior executives, owners, founders, CEOs, COOs, or other high-level leaders in an Executive Assistant or similar role.
Demonstrated experience supporting multiple executives with competing priorities.
Strong background in strategic calendar management, inbox management, executive communications, travel coordination, and project follow-through.
Experience handling confidential business and personal matters with discretion and maturity.
Excellent written communication skills, including the ability to draft polished correspondence on behalf of executives.
Strong organizational and project coordination skills with exceptional attention to detail.
Ability to think ahead, anticipate needs, and solve problems before they escalate.
Comfortable operating in a fast-paced, high-accountability, high-trust environment.
Proficiency in Microsoft Office, Google Workspace, calendar tools, communication platforms, and reporting workflows.
Executive presence and sound judgment.
Exceptional discretion and confidentiality.
Strong gatekeeping instincts paired with strong relationship skills.
Ability to prioritize quickly and accurately in a dynamic environment.
Ability to manage both strategic executive support and practical day-to-day logistics.
Strong follow-through and accountability orientation.
Clear communicator with a high standard for professionalism.
High adaptability, resourcefulness, and calm under pressure.
Strong sense of ownership and ability to operate independently.