Financial Operations Coordinator (Part-Time)

C-P Systems Corporation•Maplewood, MN

2d•$35 - $45•Remote

About The Position

As C-P Systems has grown, the scope of what was once a single business administrator position has naturally expanded into two distinct areas of ownership. We are intentionally splitting the current role, with built-in overlap on critical functions like invoicing and payroll. This position covers the financial and systems side. You will work alongside our current Business Administrator and take primary ownership of financial reporting, QuickBooks, AR, and the internal tracking and KPI functions that keep our operations visible to leadership. This is a good fit if you get satisfaction from bringing a fresh set of eyes to systems and processes that have evolved over time. We want someone who can assess what's working, build on it, and find better solutions where they're needed. You don't need a background in engineering, but you do need to be comfortable across multiple platforms and genuinely curious about how our project management, billing, payroll, and other tools interact. Hours will start at 15-20 per week, with flexibility for a higher initial commitment during the onboarding and overlap period as you get up to speed alongside our current Business Administrator.

Requirements

QuickBooks Online experience: categorization, reconciliation, and reporting
Comfort with project-based billing and time-and-expense environments
Experience with or quick aptitude for new software (we use Birdview PSA and BQE Core currently)
Ability to identify system and integration needs. In house IT support is available for implementation that requires any heavier coding beyond what would be expected of this role.
Experience or willingness/aptitude to learn Power BI and associated databases/integrations
Curiosity and desire to question and improve processes
Clear, proactive communicator
Ability to work independently and manage a recurring calendar of deadlines

Nice To Haves

Professional services or consulting firm background; we bill mostly hourly time and expense by project and our financial
Experience evaluating or improving software integrations
Comfort with AI tools for reporting, process documentation, or workflow automation

Responsibilities

Monthly KPI reporting and distribution
Monthly financial report preparation
Creating dashboards (Power BI) and associated databases/spreadsheets that support them
Sales forecasting infrastructure
QuickBooks Online review, categorization, and reconciliation
Ongoing coordination with outside bookkeeper and accounting firm (or with the right qualifications taking on outside bookkeepers duties as well)
Banking coordination
Oversee the monthly invoicing cycle, including project management software time and expense approval through billing
AR aging review and client follow-up
AR/AP coordination and vendor payments
Backup invoicing duties
Own the Birdview PSA to billing workflow: identify gaps, improve the process, reduce manual effort
Evaluate and recommend improvements to our current billing integrations
Project management system coordination for financial and reporting purposes
Process documentation: build and maintain written procedures for all financial workflows
Payroll coordination through Vensure PEO, bi-monthly processing cycle
Backup on payroll and related critical administrative functions