Human Resource Specialist (Employment)

State of Florida

About The Position

The Office of Legislative Services, Human Resources (HR) Office is seeking a qualified HR Specialist for their Employment section. This person will be responsible for assisting assigned units with onboarding and other personnel actions, creating or updating user guides, assisting with public records requests, invoicing, job postings, and recruitment. OUR ORGANIZATIONThe Office of Legislative Services provides centralized administrative, management and support services to the Florida Senate, House of Representatives and other legislative offices. The HR Office reports to the Coordinator for the Office of Legislative Services. The HR Office oversees employment processes such as attendance and leave, onboarding, payroll, workers compensation and benefits administration for the Florida Legislature. The HR Office manages the Legislature’s Human Capital Management System (HCM) and assists the offices with recruiting and training efforts. The HR Office is responsible for compliance with policies and procedures and all appropriate approvals regarding personnel actions.

Requirements

A bachelor's degree from an accredited college or university.
Professional or nonprofessional human resource experience can substitute on a year-for-year basis for the required college education.
Ability to collect, evaluate, and analyze data relating to personnel program functions.
Ability to perform basic mathematical calculations.
Ability to organize data into logical format.
Ability to formulate and establish desktop procedures
Ability to solve problems and make decisions.
Ability to coordinate and schedule meetings and training.
Knowledge of relevant computer programs and software.
Knowledge of and the ability to apply email etiquette to correspondence.
Ability to establish and maintain effective working relationships with others.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to understand and apply rules, regulations, policies, and procedures relating to personnel program functions.
Ability to handle confidential information.
Ability to distinguish work priorities and ensure proper completion of work assignments.
Ability to communicate effectively verbally and in writing.
Ability to use tact and exercise good judgment when interacting with Legislators and staff, other agencies, and the public.
Ability to provide excellent customer support.

Responsibilities

Responsible for processing new employees, including completion of forms, Florida Department of Law Enforcement (FDLE) checks, prior employment verification and verifying eligibility for employment.
Processes actions into HR Information System (HRIS) (I.e., promotions, adjustments, transfers, terms) and creating a Report of Personnel Action.
Assists employees with leaves of absence without pay and other HR issues.
Maintains scanned personnel files.
Maintains position numbers.
Prepares and posts job advertisements to Governmentjobs.com, People First and other local job boards and responds to requests for applications to fill open positions.
Processes outside employment applications.
Runs FDLE checks on Volunteers.
Keeps up to date with new forms required by law (e.g., new Form I-9).
Participates in the planning and administration of new Legislators’, Pages’, and interns’ orientation sessions.
Completing claims filed for assigned units.
Reports issues with the HRIS Onboarding and Applicant Tracking applications and works with vendor to resolve.
Opens, date stamps and distributes incoming mail.
Recommends new personnel policies and procedures and changes to existing ones.
Performs special assignments, prepares reports and drafts letters in response as directed by the Employment Manager and/or HR Director.
Completes employment verifications (verbal and written).
Researches, proposes improvements and tests enhancements in the HRIS.
Aides in formulating, interpreting, applying, and assuring conformance with Joint Policies and Procedures and customer’s administrative policies and procedures.
Provides Notary Public services to legislative employees.
Performs other related duties as required.