Legal Administrative Assistant - Litigation

Dykema

17d • $70,000 - $85,000 • Hybrid

About The Position

Dykema Gossett, PLLC, a leading national law firm celebrating its 100th
anniversary in 2026, is recruiting for an experienced Litigation Administrative
Assistant, specifically in Labor & Employment and Business practice groups, to
provide high-level support to attorneys, paralegals and clients. The ideal
candidate will have at least ten years of litigation experience, superior
knowledge of court procedures, strong organizational and proofreading skills,
and the ability to manage multiple matters with competing deadlines. You will
work with exceptional attorneys and legal professionals in a respectful and
supportive environment.  You will have the opportunity to work on a hybrid basis
in our Chicago office.  This is a wonderful position for a person seeking an
opportunity with a well-respected firm.

Requirements

• Ten or more years of litigation experience in a mid-side law firm.
• Ability to create complex documents, including TOAs, TOCs, cross-references, and redlines.
• Knowledge of state, federal and appeal court rules and procedures, including Pacer and ECF filing procedures.
• Proficiency in Microsoft Office, with advanced Word skills.
• Proficiency in NetDocs, Intapp, LegalKey, Chrome River, and BigHand (or other similarly related systems).
• Excellent written and verbal communication skills, with a strong focus on proofreading and accuracy.
• High level of organizational skills, with ability to multi-task and independently meet deadlines.
• Ability to deliver superior, professional services to all internal and external clients.
• Maintain the highest level of confidentiality and discretion regarding client identities, proprietary documents, conversations, and sensitive guest information.
• Flexibility to work overtime when required.
• Type 55+ wpm.

Nice To Haves

• Experience in additional practice areas is a plus.

Responsibilities

• Exercise independent judgment in determining priority levels of all work to ensure tasks are completed in a timely manner.
• Prepare, edit, file, and manage litigation documents, including pleadings, motions, discovery, subpoenas, and correspondence, with a high standard of accuracy.
• Confidently and accurately e-file in state and federal courts.
• Open new matters, run conflicts checks and set up engagement letters.
• Manage calendars, court deadlines, depositions, mediations, and trial logistics. Make and prepare travel arrangements and itineraries. Gather and provide pertinent materials from files, Records Department and Legal Information Services.
• Manage full file lifecycle of client digital and hard files, working with Records Department as needed.
• Communicate professionally with internal and external clients, courts, and opposing counsel.
• Manage incoming (not marked personal and confidential) and outgoing mail and emails, coordinating mailings with Office Services, as needed.
• Use document management and workflow systems to manage work volume efficiently and to assist other Administrative Assistants.
• Enter and/or release attorneys’ time, if required. Maintain list of all current billing numbers for assigned timekeepers.
• Prepare and submit expense reports.
• Answer and screen telephone calls. Assist callers independently and with discretion.
• Perform other responsibilities/tasks as requested.

Benefits

• Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed