Accounts Payable Coordinator

Hermès • New York, NY

5h • $29 - $34

About The Position

As the Accounts Payable Coordinator, you will be responsible for full cycle AP processing. You will review & process invoices, execute payment batch runs, and review travel & entertainment expenses. You will act as a steward of the company in helping to carefully handle sensitive and confidential information. You will partner across the business to help educate colleagues on Accounts Payable procedures and financial systems.

Requirements

• Minimum of 5 years of related accounts payable experience.
• Experience with purchase orders and processing.
• Strong ethics, integrity, and credibility and high degree of confidentiality
• Ability to accurately enter data and make decisions based on supporting documents.
• Manage time effectively, good attention to detail, communication and organizational skills; ability to meet deadlines and sets priorities for specific assignments.
• Knowledge of accounts payable and general accounting; good analytical skills
• Curious and problem-solving mindset
• Degree in Accounting required.

Nice To Haves

• Knowledge of Coupa, VIM/SAP, Concur a plus.

Responsibilities

• Process invoices via Coupa and VIM/SAP platforms, ensuring to follow AP procedures.
• Review purchase orders, invoices, and journal entries for accuracy and completeness. Mitigating exceptions and errors where necessary.
• Communicate & follow up with business partners to obtain standard coding, invoice approvals, and purchase order receipts.
• Train business users on financial system navigation and the approval & receipt process for goods & services.
• Process travel expense submissions in Concur platform, maintaining contact with both business partners and Concur to resolve issues.
• Process 300+ freight invoices weekly, matching against bills of lading (BOL) to ensure accuracy.
• Reconcile monthly vendor statements for major freight carriers, resolving disputes to avoid service delays.
• Manage AP inbox and sort, filter, & distribute physical mail.
• Assists with month end close activities by running and creating AP transactional summary reports.
• Maintain vendor records in SAP through updating address and banking instructions.
• Ad hoc project management as assigned.

Benefits

• Commission and bonus incentives based on sales performance
• Medical, Dental, Vision,
• Life Insurance and Disability
• Paid time off (annual vacation of 15 days, 11 company holidays, 3 floating holidays, 2 wellbeing days, and sick & safe time)
• Paid Parental leave and transition time
• 401(k) and Roth Retirement plan with company matching and profit sharing
• Various voluntary benefits such as flexible spending accounts, fitness reimbursement, voluntary life insurance
• Product discount and EAP resources
• Access to Calm App, Health Advocate, Family Building Support and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level