Accounts Payable Specialist

BallenIsles Country Club

9d•Onsite

About The Position

Bonita National Golf & Country Club, located in Bonita Springs, Florida, is currently seeking an enthusiastic, dependable, and detail-oriented Accounts Payable Specialist to join our ﬁnance team. This role is an integral part of the daily operations and the month-end close process. The ideal candidate will be self-starting with strong organizational and analytical skills, able to work both independently and in a group setting.

Requirements

Associate’s degree in Accounting, Finance, or a related field preferred, but relevant experience will be considered in lieu of formal education
5-8 years of accounts payable or bookkeeping experience (country club, hospitality, HOA, or property management experience preferred)
Experience using third-party invoice automation or outsourced check processing platforms
Strong proficiency in Microsoft Excel
Exceptional attention to detail and organizational skills
Ability to manage confidential financial information with discretion
Strong communication skills for coordinating with department heads and external vendors

Nice To Haves

Experience working with club-specific accounting software (Jonas, Northstar, ClubEssentials, etc.) a plus, but not necessary
Multi-department accounting (golf operations, F&B, facilities, events)
High-volume invoice environments
Knowledge of hospitality inventory and POS integrations
Experience improving AP workflow efficiency or implementing automation

Responsibilities

Process vendor invoices through club-specific accounting software (Northstar)
Upload, code, and route invoices through a third-party invoice management and check processing system
Ensure proper general ledger coding by department heads according to the budget
Track and record ACH payments
Prepare and review weekly payment batches (checks, ACH, wires) via third-party processor
Monitor AP aging and ensure timely vendor payments
Serve as primary liaison between the club and third-party invoice/check processing provider and vendors
Review payment reports and confirm accuracy before release
Reconcile vendor statements and resolve discrepancies
Maintain updated vendor files, including W-9s, insurance certificates, and payment instructions
Assist with 1099 reporting and year-end vendor compliance
Support month-end closing by reconciling AP subledger to the general ledger
Assist with accrual entries for unpaid invoices
Maintain organized digital invoice records in compliance with audit standards
Ensure adherence to club purchasing policies and approval workflows
Support internal and external audits