Administrative Assistant (on-site)

Careers Opportunities at AVI Foodsystems•Warren, OH

2d•Onsite

About The Position

AVI Foodsystems is looking for an energetic and optimistic leader to immediately hire to fill the role of Administrative Assistant at our Headquarters location in Warren, OH . This is a Monday - Friday Dayshift position. Founded in 1960, AVI Foodsystems has evolved into one of the most respected and trusted food service companies in the nation. Providing comprehensive food services with a focus on the highest quality and freshest ingredients, impeccable service and total value is the reputation we have earned and live up to everyday. Be the first point of contact on behalf of the Department Manager Provide administrative support to the Department Manager, such as managing schedule, answering phone calls, and preparing the Department Manager for various meetings and calls Manage organization of meetings on Microsoft Outlook calendar Manage emails/phone calls and handle/provide message and follow up Type general correspondences, memos, labels, etc. Make decisions and problem solve Handle confidential information Work independently or without supervision and within a team Communicate effectively with internal Headquarters Service Center, operations departments and field operators Research and manage projects and tasks as assigned Support team members reporting to the Department Manager Various duties as assigned by the Department Manager

Requirements

Proficient in Microsoft Outlook, Word, and Excel and knowledge of Window based applications
Ability to delegate and multi task in a timely and accurate manner
Possess excellent organizational, writing and communication skills
Team oriented personality
Maintain a professional, courteous and positive image at all times
Must be confidential and trustworthy

Responsibilities

Be the first point of contact on behalf of the Department Manager
Provide administrative support to the Department Manager, such as managing schedule, answering phone calls, and preparing the Department Manager for various meetings and calls
Manage organization of meetings on Microsoft Outlook calendar
Manage emails/phone calls and handle/provide message and follow up
Type general correspondences, memos, labels, etc.
Make decisions and problem solve
Handle confidential information
Work independently or without supervision and within a team
Communicate effectively with internal Headquarters Service Center, operations departments and field operators
Research and manage projects and tasks as assigned
Support team members reporting to the Department Manager
Various duties as assigned by the Department Manager