Executive Assistant to CEO / President

Bader•St Louis Park, MN

12h•$110,000 - $120,000

About The Position

Are you looking for a challenging position supporting multiple individuals and departments? Do you thrive in a fast paced environment? Is one of your keys skill sets the ability to work independently but also collaboratively? Are you an analytical thinker with strong excel / database management skills, including formula creation? If so, Bader has a current opening for an Executive Assistant. This role is not a traditional EA though. This position will support the President/CEO but also Finance, Asset Management and Investor Relations departments. Our ideal candidate will have experience in property management, real estate or the mortgage industry. With the ability to juggle multiple responsibilities, and support multiple teams efficiently. Bader has been successfully managing rental communities in the Twin Cities of Minneapolis and St. Paul for more than 50 years and is one of the largest locally owned property management firms in Minnesota. This opportunity allows you to utilize your skills at Bader . We encourage you to apply today, and look forward to talking with you. We offer GREAT benefit packages!! This is a full-time benefit eligible position with: 401(k) with matching Health insurance Dental insurance Vision insurance Disability insurance Paid time off Flexible spending account Life insurance AD&D insurance Potential Rent Discount Schedule: Full - Time Monday - Friday 8:00am-5:00pm Compensation: $110,000 - $120,000 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required by supervisory personnel.

Requirements

A Bachelor’s degree, or relevant work experience preferred.
Proven proficiency in MS Office Suite particularly Excel and Word, Adobe PDF, DocuSign, Canva, CRM and SharePoint required.
Experience dealing Ex, refinancing, finance and investor relations projects and knowledgeable of terminology in these areas required.
The job requires excellent interpersonal communication skills (written and verbal).
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write clear and effective correspondence.
Strong analytical and mathematical skills; accounting/financial acuity required.
Ability to apply common sense and sound management practices in dealing with a variety of challenges and difficult situations.
Ability to switch tasks and adapt to changing situations and interruptions throughout the day in a fast-paced work environment.
Strong attention to detail and problem-solving skills.
Experience handling confidential documents and using discretion when appropriate.
The job is primarily sedentary but requires mobility (i.e. climbing stairs or squatting) as needed.
Involves sitting, walking, or standing for prolonged periods of time and stooping for brief periods of time.
There is some repetitive motion of the hands and wrists associated with using a computer.
The work environment is a professional office environment.
The noise level in the work environment is usually moderate.

Responsibilities

Manages CEO/Presidents calendar on a daily
Performs routine administrative and logistical duties like answering calls and correspondence, filing, copying, faxing, etc.
Balances traditional administrative tasks with a high level of finance, real estate, refinance, and investor relations projects/tasks.
Ability to multi-task, pivot, and prioritize tasks.
Plans and organizes travel with detailed itinerary, preparations,
Organizes and balances personal documents for the CEO/ President as requested.
Ability to leverage SharePoint, To-Do, and Teams to manage a SharePoint website for detailed tracking of projects, individual tasks, due dates, and links to relevant folders.
Researches and executes various projects as directed by the CEO/President, Director of Finance, Director of Asset Management or Senior VP of Capital Markets.
Assist the Senior VP of Capital Markets with client communication, investor pitch decks, and other duties as needed.
Proofread quarterly partner letters and manage corresponding
Assist the Director of Finance with creating personal financial statements for executives.
Send out and ensure signature execution for non-disclosure agreements as needed.
Communicate with external lenders and banks regarding sensitive financial information, wire transfers, and payments.
Communicate with external legal team to assist with executing, notarizing, scanning, and overnighting timely legal documents.
Responsible for collecting legal invoices from firms and making sure they get properly approved and paid timely.
Utilize DocuSign and other e-signature programs to send and receive documents in a timely manner.
Assist in creating new property management agreements and lease-up agreements, collect signatures, collect down payments, and file all information appropriately.
Responsible for sending invoices to collect fees for various services.
Assist with planning and executing offsite meetings and events for the executive team.
Identify action steps and create alignment between various departments to achieve project completion.
Leverage new technology, such as AI to create new processes within appropriate departments.
Proactively anticipates needs and solves challenges before they become
Represents the company in a professional manner when dealing with vendors and
Effectively manages the details of highly confidential and critical projects to the
Other duties as assigned.
Assisting in training new members of the Finance, Asset Management or fundraising teams as needed.